E-Safety Policy

This policy and the procedures that it underpins apply to all staff, including the board of trustees, paid staff, volunteers and sessional workers, agency staff, students and anyone working on behalf of Incredible Kids.

The purpose of this policy:

  • to protect children, young and vulnerable people who attend any sessions at Incredible Kids and who make use of information technology (such as mobile phones, games consoles and the Internet) as part of their involvement with us;
  • to provide staff and volunteers with the overarching principles that guide our approach to e-safety;
  • to ensure that, as an organisation, we operate in line with our values and within the law in terms of how we use information technology.

We recognise that:

  • the welfare of the children/young/vulnerable people who attend Incredible Kids is paramount and should govern our approach to the use and management of electronic communications technologies;
  • all children, young and vulnerable people regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse;
  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare and in helping young people to be responsible in their approach to e-safety;
  • the use of information technology is an essential part of all our lives; it is involved in how we as an organisation gather and store information, as well as how we communicate with each other. It is also an intrinsic part of the experience of our children and young people, and is greatly beneficial to all. However, it can present challenges in terms of how we use it responsibly and, if misused either by an adult or a young person, can be actually or potentially harmful to them.

We will seek to promote e-safety by:

  • developing a range of procedures that provide clear and specific directions to staff and volunteers on the appropriate use of ICT;
  • supporting and encouraging the people attending our sessions to use the opportunities offered by mobile phone, console and tablet technology and the internet in a way that keeps themselves safe and shows respect for others;
  • supporting and encouraging parents and carers to do what they can to keep their children safe online and when using their mobile phones and game consoles;
  • incorporating statements about safe and appropriate ICT use into the codes of conduct both for staff and volunteers and for children, young and vulnerable people;
  • developing an e-safety agreement that can be used with young or vulnerable people alongside their carers
  • use our procedures to deal firmly, fairly and decisively with any examples of inappropriate ICT use, complaints or allegations, whether by an adult or a child/young person (these may include breaches of filtering, illegal use, cyberbullying, or use of ICT to groom a child or to perpetrate abuse);
  • informing parents and carers of incidents of concern as appropriate;
  • reviewing and updating the security of our information systems at least twice per annum;
  • providing adequate physical security for ICT equipment;
  • ensuring that user names, logins and passwords are used effectively;
  • using only official email accounts provided via the organisation, and monitoring these as necessary;
  • ensuring that the personal information of staff, volunteers and service users (including service users’ names) are not published on our website;
  • ensuring that images of children, young people and families are used only after their written permission has been obtained, and only for the purpose for which consent has been given;
  • any social media tools used in the course of our work with children, young people and families must be risk assessed in advance by the member of staff wishing to use them;
  • providing effective management for staff and volunteers on ICT issues, through supervision, support and training;
  • examining and risk assessing any emerging new technologies before they are used within the organisation.

 We are committed to reviewing our policy, procedures and good practice annually. 

Social Media Posting Guidelines 

In an effort to establish a place where all our group members feel comfortable, we have developed some guidelines to keep in mind as you interact on our Facebook page and group. We hope by providing these guidelines our members will have a more enjoyable experience and will be encouraged to return regularly.

As a group member, you will be required to uphold this code of conduct, and are responsible for all activities and content you post/upload.  In addition to upholding this code of conduct, you are responsible for adhering to all applicable local and national laws.

By continuing your membership of the Incredible Kids facebook page and group you are agreeing to abide by these terms and conditions. If for any reason you would like to be removed, please contact any of the administrators by private message, or by e-mailing us at incrediblekidsuk@gmail.com

Users must not post anything that:

  • Incites, advocates or expresses pornography, obscenity, vulgarity, profanity, hatred, bigotry, racism, or gratuitous violence.
  • Provides or creates links to external sites that violate this code of conduct.
  • Threatens, stalks, defames, defrauds, degrades, victimises or intimidates an individual or group of individuals for any reason; including on the basis of age, gender, disability, ethnicity, sexual orientation, race, opinion, belief, or previous history.
  • Contains or could be considered ‘junk mail’, ‘spam’, ‘chain letters’, ‘pyramid schemes’, ‘affiliate marketing’, or unsolicited commercial advertisement.

Posts and comments which do not comply with this code of conduct will be deleted and you will receive a written warning. If you receive two warnings, this will result in a temporary or permanent removal from the group.  Any threat, or intended threat, of violence, will result in an immediate removal.

Incredible Kids are not responsible for the content of any user-created posting, listing or message whether in the public domain or by private message. The decision to view content or engage with others is yours. We advise you to use your judgement.

Incredible Kids reserves the right to amend or change the code of conduct or any service at any time without notice. We encourage you to periodically review these guidelines to ensure you are in compliance.

If you have any complaints or concerns regarding the Incredible Kids facebook group or the Stay and Play sessions, or if you see anything that violates this code of conduct, please advise us by e-mailing us at incrediblekidsuk@gmail.com and we will endeavour to respond as quickly as possible.

This is your community; help us make it strong, vibrant and enjoyable for all members!  Thank you for your co-operation, and we hope you enjoy interacting with the rest of the Incredible Kids membership!


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